|
 The
newest component of Roy Brown & Associates, conference
and meeting planning, grew from a company need to
accommodate clients who want us to provide off—site
workshops and seminars. As a result, we managed and
coordinated meetings, conferences, retreats, and other
events for ourselves and now — for eight years
— for our clients. We have planned effectively
for audiences as few as 10 and more than 1,000 and
budgets ranging from $1,000 to $500,000. We strive
to make every conference or meeting a success for
conveners and their audiences.
We provide all services necessary for successful
meetings and conferences, including:
- Pre-event Content and Logistics Consultation
- Program and Agenda Development
- Site Selection
- Development of Collateral Materials
- Vendor Negotiation and Management
- Pre-event and On—site Registration
- Speaker Solicitation and Coordination
- Complete On—site Event Coordination
- Media Relations
- Post-event Evaluation
Case Study in Conference &
Meeting Planning
When a local university wanted to launch a new Institute
directed to a specific audience, it found it could
not use the services of its own events planning department.
Roy Brown & Associates was engaged to plan this five—day
seminar for 50 participants. The firm provided a full-range
of services, including solicitation of keynote speakers
for the opening dinner and closing luncheon. After
consulting with the Institute's director on the actual
content and logistical concerns for accommodating
the seminar, we began by presenting a complete agenda
of needs and logistics. The timeline we prepared made
the client aware of every task to be accomplished,
the deadline and time frame for each and the Roy Brown
& Associates consultant responsible for each.
Roy Brown & Associates negotiated and managed all
vendors including audio visual needs of presenters,
photographers, audio transcriptions, caterers and
menus for two meals and two snacks each day of the
event, signage, and collateral materials. Each participant
received a binder with updated programs, presentations,
resource materials, and seminar readings.
The meeting was a success, receiving rave reviews
from participants and presenters. Roy Brown & Associates
will manage the 2004 meeting.
|
